Sonoma County
The Sonoma County Clerk has birth certificates, death records, and marriage certificates for events occurring in Sonoma County. They are unable to provide vital documents for events that occurred someplace other than Sonoma County.
Pursuant to the Governor’s Proclamation of State Emergency, all fees for certified copies of birth, death and marriage records in the state of California are suspended for any individual that lost such records in the fires. Sonoma County will only have records for events that occurred in Sonoma County (someone was born, died or purchased their marriage license in Sonoma County).
585 Fiscal Dr.
Room 103
Santa Rosa, CA 95403Monday – Tuesday 8:00 AM – 5:00 PM
Wednesday 8:00 AM – 4:00 PM
Thursday – Friday 8:00 AM – 5:00 PM
Read a recent message from our Clerk-Recorder-Assessor and Registrar of Voters on the Tubbs and Nuns fires.
How to Request a Copy
In Person:
- Applications are available in the office
- Applicant does not need to have signature notarized for in-person request
Sonoma County Clerk-Recorder
585 Fiscal Dr, Room 103
Santa Rosa, California 95403
Phone: (707) 565-3800
For Mail or Online Applications
- The sworn statement must be notarized and included with your application.
- If the notarized statement sworn to under penalty of perjury is not included with your application, it will be rejected as incomplete and it will be returned to you without being processed.
- Note: Any member of a law enforcement agency or a representative of a state or local government agency, as provided by law, who orders a copy of a record to which subdivision (a) applies in conducting official business may not be required to provide the notarized statement required by subdivision (a).
Online Orders:
- For convenience, Sonoma County has partnered with an independent company, VitalChek Network, Inc., through which an order may be processed.
- VitalChek can be reached through its website, www.vitalchek.com.
- All major credit cards are accepted, including American Express®, Discover®, MasterCard® and Visa®
- Additional fees are charged by VitalChek for using this service.
By Mail:
- Check or money order from bank or post office (made payable to the Sonoma County Clerk) only:
Sonoma County Clerk-Recorder
585 Fiscal Dr, Room 103
Santa Rosa, California 95403
Phone: (707) 565-3800
Outside of Sonoma County
Visit the respective County’s website and look for information from the County’s Recorder-County Clerk. Nearby jurisdictions:
- Napa Recorder-County Clerk
- Regular office hours are 8AM to 4:15PM for marriage licenses and 8AM to 4:30PM for fictitious name statements, copies of vital records, etc.
- Carithers Building
900 Coombs St.
Room 116
Napa, CA 94559
- Marin County Assessor-Recorder-County Clerk
- Document requests for Marin County are processed by the County Recorder’s Office. Applications may be submitted by mail or in person.
- 3501 Civic Center Drive
San Rafael
Office hours: 8:00 a.m. – 4:00 p.m (Monday through Friday)
- Mendocino County Clerk-Recorder Elections
- Lake County
The California Department of Public Health also provides a guide online for Obtaining Certified Copies of Birth & Death Records
Birth, death, and marriage certificates of other states and countries must be obtained by the respective Bureau of Records authority.